Accounts Payable Supervisor (JR101014)

At Clarion, our people are at the absolute heart of what we do. We’re proud that our core values of PASSION, CARE, IMAGINATION, and TRUST define the way we carry out our work across all of our exhibitions and conferences.

If you share our values and want to be a part of a successful, dynamic, and creative global business then we want to hear from you.

The Opportunity:

An exciting opportunity has arisen in the Accounts Payable team for a supervisor to support the Accounts Payable Manager in leading the team in processing payments, expenses, invoicing and setting up new suppliers.

The ideal candidate will be a great communicator and delegator, who enjoys working within a team, has outstanding attention to detail, and enjoys working on a varied number of changeable tasks.

Key Responsibilities:

• Supervision and leadership of the team during managers absence ensuring performance standards and deadlines are met.
• Accounts payable management to ensure timely and accurate processing of invoices, expense reports, and payment requests.
• Manage and monitor the accounts payable aging report to ensure timely payments.
• Maintain vendor relationships and handle inquiries/disputes.
• Ensure compliance with company policies, procedures, and regulatory requirements.
• Identify opportunities for process improvements and implement best practices to enhance efficiency and accuracy.
• Develop and update accounts payable procedures and policies.
• Systems and technology reviews to maintain and implement new software where required.
• Understand and cover the processing of expenses in an accurate and timely manner.
• Where appropriate ensuring that VAT is claimed back.
• Preparing the expenses for the fortnightly payment run.
• Assisting the Accounts Payable team with query resolution.
• Processing invoices in different currencies.
• Processing pro forma invoices.
• Scheduling payments on the master payment run schedule.
• Supplier statement reconciliations.
• Uploading payments onto various banks.
• New Supplier set ups.
• Problem solving within the business and with suppliers.

Knowledge, Skills & Behaviours:

• Previous knowledge of working in an Accounts Payable function.
• Knowledge of foreign payments/bank accounts is desirable.
• Knowledge of Salesforce and k/or Workday would be advantageous.
• Excel skills, to include basic formulas and pivot tables.
• Excellent communication skills and strong attention to detail.
• Must have a can-do attitude and be a team player.
• Able to stay on task, making sure a satisfactory conclusion is reached by both parties.
• Ability to adapt in an evolving department, embracing change.
• Ability to prioritise tasks with flexibility and manage time efficiently.
• Excellent ability to communicate at all levels.

About Clarion Events

Clarion Events is one of the world’s leading event organisers, producing and delivering innovative and market-leading events since 1947. (https://clarionevents.com/welcome)

Clarion Events embrace diversity and equal opportunities in all that we do. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.

Clarion is private equity backed and owned by Blackstone. Blackstone is one of the world’s leading global investment funds, investing capital for the long term in order to build successful, resilient businesses. (https://www.blackstone.com/)

Our purpose is to deliver exceptional customer outcomes and experiences, by making every connection count.

Our vision is we want every one of our products to be a market leader in customer satisfaction and delight.

Benefits

• 25 days’ holiday plus bank holidays
• End of year wellbeing shutdown (closed for the last week of the year)
• Celebration day off (e.g. birthday, Diwali, Eid, etc)
• Summer Hours in August (3pm finish on Fridays)
• Helping Our World (HOW) Days – one paid day per quarter to carry out charity work
• Pension Scheme
• Private Medical Insurance
• Health Cash Plan
• Wellbeing Library (MYNDUP)
• Mentoring Programme
• Subsidised Café
• Season Ticket Loan
• Cycle to Work Schemes
• Free on-site gym and shower facilities
• Free eyesight tests
• Free flu vaccination – offered on site once a year for all employees